The introduction of a computerised accounting system to your business provides major advantages such as speed and accuracy of operations and reduce costly bookkeeping mistakes.

Most importantly, it helps management to see the real-time state of the company’s financial position.


It can help increase the accuracy of your records by reducing or eliminating human errors in calculation. Manual bookkeeping processes involve making a lot of mathematical calculations by hand. An incorrect calculation early on in the in the process could have a great impact on the end balance. Computers, on the other hand, are virtually incapable of making such errors. However, it should be noted that accounting software is not immune to human errors arising from data entry.


Using accounting software allows you to process your accounts with greater speed than manual processing as computers can process figures far faster than the human brain.  Accounting software allows organisations to increase efficiency by introducing automation for example if a business needs to record VAT on all of its transactions the software could be configured to do that for each entry automatically, rather than having a staff member work out the VAT longhand.

Data entry into the computer with its formatted screens and built-in databases of customers, supplier details and stock records can be carried out far more quickly than any manual processing resulting in reduced overall costs.  The use of an accounting programme allows the accounting staff to do more in a given time and reduce the accounting department’s payroll and administration costs. However, these savings should always be balanced against the cost of the software itself and any additional hardware required.

A computerised accounting software programme can provide profit and loss statements and balance sheets that are necessary to evaluate your business’ progress. If you are seeking financing for your business, you must present investors with financial statements, sometimes at a moment’s notice.  By using accounting software you can generate timely and accurate financial information by simply clicking a few keys and can better monitor and control your business with easy access to information on overdue accounts and profit and loss statements.

Customer accounts are always up-to-date.  The data is instantly available and can be made available to different users in different locations at the same time for example man in the field can determine a customer’s available credit with a ‘phone call.  Filing your business taxes can be a complex process, requiring you to keep close track of all your business’s transactions. Using accounting software helps to make this process easier by ensuring that all of your business’s financial details are in one place and can reduce audit expenses as records are neat, up-to-date and accurate.


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